Operational accountancy in "1C : Enterprise 8.2 "

Alpysbayev Samrat , 4th year student of the specialty " 5B070300 - Information Systems" Sh . A.Baitursynov

Irina Morozova , Senior Lecturer , Department of Information Systems

KSU . A.Baitursynov

Operational accounting - a system of ongoing monitoring, control over certain business operations and management in their implementation. The operational records confined to the enterprise and is on the ground making business transactions. Operational accounting information is used for day to day management of the company.

Usually automation operational accounting covers such areas as manufacturing, purchasing, sales, cash , credit , payment transactions carried out in addition to accounting in order to input information with staff to make decisions on a daily basis or real time.

Holding documents in which change can be taken into account in the applied solution can be implemented in real time. Operational holding documents executed by users in "real time ", ie, displays changes the facts being accomplished at this time.

Operational holding is especially true when multiuser work. In this mode , as a rule, is a maximum of checks that can eliminate errors in data entry by users. For example, when carrying out the operational control of residues is usually performed in stock debited nomenclature in order to avoid the simultaneous sale of the same product multiple vendors.

Operational holding serve to real- user environment to determine the ability or inability to perform the required operation.

Operative time stamp

To be able to carry out the operational documents and arrange them in the correct chronological sequence system uses a mechanism for rapid time stamp, which is created each time the operational conduct of the document. Its value is generated based on the current time and the last created operational mark.

If the last operating level is less than the current time, as new operational mark is the current time:

If the last operating level is equal to or greater than the current time as a new level of operational value is one second larger than the old -time operating level.

In conducting the document online, it will be set for a time equal to the time stamp received operational.

The system 1C: Enterprise, there are two functional components used to automate the presence and movements of funds. This component "Records management" and " Accounting". Quite often, the specialists involved in the creation and implementation of application solutions based on 1C: Enterprise raises questions related to the comparison of the functionality of these components, as well as their positioning. In this section we try to explain the fundamental differences between these two components and make recommendations for their use.

Basic principles of operational records .

Component "Records management " is based on the mechanism of the registers. Register is a multidimensional system of accounting for the presence and movements of funds. In the configuration is determined by a set of independent registers. Each of them has its own structure, including a set of measurements that form a multi-dimensional coordinate system and a set of resources that determine the actual composition of countable values. With the configuration registers in the organized rather complicated accounting on specific sections of the economic activity of the enterprise. And the structure of the registers is described in exact accordance with the need of detail on specific sections of accounting. For example, for the treatment of goods minimally only one measure - the actual "product line". In some cases, to account for the goods can be entered two registers , that is, records of goods will be carried out in two coordinate systems. For example, this may be necessary if you want to maintain an independent accounting of backup products.

An important feature of the components of the "Records management" is to focus on the support of the results to date on the current time. Component "Records management" supports the remnants of the registers at the "point of the current", which corresponds with the daily work carried out last document. In conducting the documents are in exactly the order of, and not in order of entry, which provides a clear sequence of recording the activities of the enterprise.

Access to current balances registers is carried out almost instantly. This allows the carrying of documents to control the availability of goods in warehouses, the state settlement and other data that is at the time of the documents. Instant access to current results during the document avoids simultaneous write-off from the warehouse of the same goods in different managers.

Component "Records management" is intended to reflect the business transactions mainly at the moment they occur, that is, in real time. The concept of "point of urgency" (the current time) allows not only to account for transactions when they occur, but also to perform various control actions to determine the legality of the transactions (the control product availability, status of settlements ) . For this mechanism to obtain optimized results registers it at the moment, that is, at the time of a business transaction. Of course, it is possible to change an already entered information and input "hindsight", but it is mainly used as an exception to correct erroneous data previously entered.

Component "Records management" allows you to build a very specific accounting scheme in accordance with a specific section of accounting. It is advisable to use at the complex management accounting and a large volume of transactions. Typically, it is used to automate core business. For example, in the trade account is the presence and movement of goods, accounting settlements with customers, and in the production - taking into account the materials, production of finished products costing . Flexible configuration registers mechanism can effectively support complex types of accounting , for example , the account of orders, records of trade credit , records of goods on the implementation of write-off on the methods of LIFO / FIFO , etc.

Component "Records management" is also advisable to apply in cases where an automated system to be used in real time. That is not only for fixing occurred in the accounting of business transactions , but also to obtain timely information on the current state of material and financial resources , and the adoption of using administrative decisions , such as ensuring control simultaneous access to multiple users trade stocks .