Ph.D. in Technical Sciences, associate professor in Department of Commerce, Samokrutova O.G.

Amur State University (Birobidzhan Branch), Russia

The properties of organization of purchasing procedure in the Amur Region

State requirements of the Amur region have many-sectors character, because of a large number of regional customers, each of whom is appealed to provide activity of many subordinate enterprises and institutions. The key part in solving this matter is a formed appropriate legislative and standards basis which, on the one hand, provides broad competitive environment in this sphere, and, on the other hand, necessary measures of weighted protectionism for protection of internal market and support own manufacturer.

In the Amur region the system of placing public contracts began to form in 2002. Before the adoption of the Federal law dated 21.07.2005 No. 94 “On placing of orders for supplies of goods, the performance of work and the rendering of services for state and municipal requirements” the procurement management system was designed and operated in accordance with the principles and rules established by the normative legal basis of the Amur region.

The influence on the forming system of both external and internal factors should be noted. The external factors still are: government economic and social policy; federal and regional legislation; the market of production and sale of purchased goods, services and their analogues; markets for additional services (transport, insurance, and audit); and a total and a quality of information connected with formation, placement and execution of public contracts.

Besides, the following internal factors can also be pointed out which affect the system of public procurement management: personnel, funding and financing, information (a quantity and a quality of information about formation and placement of public contracts, its accessibility to elements of the system), and material resources.

The system of placing public contracts of the Amur region has repeatedly undergone organizational changes caused by changes in the legislative basis. Thus, in 2003, the administration policy on procurement to regional requirements has fulfilled the authorized agency specifically in price management and public procurement. The organizational managing structure included the following major divisions: the Division of Price Monitoring and Control of Competitive Placement of Public Procurement, and the Division of Regional Order and Legal Ensuring of Public Procurement, the main function of which was the formation and organization of the placement of public contacts.

The formation of a regional order for the next financial year was carried out on the basis of proposals (a procurement plan) of regional customers within funds determined for these purposes by the regional budget. But in 2004, in the structure of the authorized agency was changed, and now it consists of three divisions and one sector: the Division of Normative Provision of Public Procurement, the Division of the Regional Public Contracts, the Division of Price Monitoring and Control over the Implementing of Public Procurement, the Sector of Financial and Economic Security. When comparing the scheme of public contact of 2008 with the scheme of public procurement of 2004 in the Amur region Administration the changes can be appreciated. In the structure of 2008, there is an additional Division of Automated Placement of Public Contracts, and the Division of Price Monitoring has additional functions such as enumeration of public contracts.

Under current conditions, instead of the authorized agency of the region for intersectoral coordination in the area of public procurement the Government of Public Contracts of the Amur Region is established. Its functions include development of normative ensuring of regional procurement; projecting a consolidated procurement plan for regional public requirements and forecasting a volume of production for regional public requirements and the requirements of municipalities for the next financial year; formation and placement of public orders; monitoring compliance with the legislation of the public customers while purchasing procedure; maintenance of public contracts register; analyzing and preparation of consolidated reports of regional customers purchases; working out proposals on improving the mechanism of regional public procurement requirements; organization of the educational process.

For the efficient management of public orders each of the structural divisions of management fulfills its responsibilities: the Division of Competitions and Tenders organizes public orders placement by holding open competitions and open auctions on tenders in electronic form; the Division of Electronic Tenders organizes the placement of public orders by holding public auctions in electronic form; the Price Evaluation Division detects an initial (maximum) price of a contract; the Division of Normative Legal Regulation works out normative legal acts, recommendations in the sphere of procurement, controls placing of orders for public, municipal and budgetary establishments of the Amur Region requirements; the Division of Financial and Economic and Personnel Work forms accounting policies management.

It is interesting that in the Amur Region, the mechanism of price evaluation, which has been begun to talk about just today and is required to be implemented in the public order placement system, originally, was laid in the formative period of this system in the region. In 2003, these functions were carried out by the Division of Prices and Implementation of Public Orders Monitoring, then the Division of Maintenance of Public Contracts Register and Price Monitoring, and since 2009 the Division of Price Monitoring. It should be noted that the type of a procurement activities organization in the region is mixed and characterized by the presence of centralized and decentralized public procurement.

Both centralized and decentralized purchasing get through the Government of Public Contracts: planning, placement, execution, and monitoring of public contracts.

The planning stage in the Government of Public Contracts is all customers provide the procurement plan for the next financial year (until 20 September), and then specify the means of procurement and the maximum cost. It allows a supplier to plan his participation, but a customer to avoid problems with budgetary funds implementation. The placement stage for centralized procurement is the Government of Public Contracts receives a tender, then to determine an initial optimum price monitoring of prices is conducted (if the price is overstated or understated the tender will be denied). And at the decentralized procurement the work with contracts and documentation mainly lies on the customer (the Legal Department of Public Contracts only checks contracts for possible violations).

At the stage of execution the Government provides advice and a legal support in the Federal Anti-monopoly Service, courts; as well as keeps a register of public contracts, which displays all of the contracts. To exclude the possibility of changing the dates of contracts, advancing, the Government of Public Contracts checks completed contracts for compliance with the project.

The stage of monitoring of public contracts is counter audits, and, besides, with decentralized placement of an order they are tougher.

Thus, a distinctive property of the current system of public procurement in the Amur Region, is obtaining budgetary savings not only through procedures’ results but also at the preparation stage of placing orders.

Literature

1. Federal Law dated June 21, 2005 No 94-FL “On placing of orders for supplies of goods, the performance of work and the rendering of services for state and municipal requirements”.

2. Novopashina E. S., Samokrutova O. G. The analysis of forming the system of public purchases in the Amur Region // Information-analytical bulletin “Competitive tenders”. – 2001, November-December – P.42-44.