Polikarpov M.A., Elizarova N.N., Koltsova E.A.

Ivanovo State Power Engineering University, Russia

Methodology of Action Control Using 1C System

At present, many companies incur large financial losses. This is due to a number of factors, but the main one is that there is no clear system for controlling the actions carried out by members of the company. The main objective of the conducted study is to create a control system able to improve the efficiency of the enterprise as a whole. The action control system is developed for a specific company and is to be implemented using the 1C tools in a typical 1C configuration: workflow.

Let us describe the process of system development. At first, it is necessary to arrange the documents and develop an efficient method of their classification. To achieve this goal, the faceted method is used as it is seen as the most suitable for classification of a lot of kind of documents (see Table 1).

After the development of the classifiers, the control function is described. The control of actions in the document system is applied to processes in which the actions are limited by the period established by the organisation or for the organisation [1]. The control of actions includes:

• Identification of the failure to perform the required actions (prescribed in the document).

• Ensuring the search for a document.

• Prevention of document loss.

• Defining the steps in the implementation of decisions or operations recorded in the document.

• Distribution of responsibility for actions between the performers.

• Setting the dates for the intended and actual execution of actions.

Further on, the main demands of organisation of action control are identified:

- Control over the execution of actions is carried out on behalf of the director of the company. They are assigned to the executor who is responsible for implementing the agreement and its particular terms (Fig. 1). The document status is assigned. The system is implemented in 1C. 1C programs have been designed by Russian developers and have Russian-language interface.

- The contractor receives the terms of the agreement from 1C database performing a search in 1C database (Fig. 2).

- The director also assigns control points for the implementation of the agreement depending on the amount of work to be performed.

- The contractor is due to report on the work done by the appointed time.

The following figures illustrate the steps described.

Fig. 1. Main menu

Fig. 2. Search function

Facets
Document kind	Document type	Status
Incoming calls	Act	On execution
Outgoing	Contract	Registered
Internal	ITS Agreement	Not done
	Letter	Completed with delay
	Waybill	Completed

Table 1. Classification

To conclude, the system control developed in 1C system has proved its effectiveness. The modules of this system are being used in Ivanovo-based Ardis-company. The proposed system could further be improved by adding a function of monitoring the work of employees.

Bibliography

1. GOST R ISO 15489-1-2007. National standard of the Russian Federation. System of standards on information, librarianship and publishing. Document management. General requirements (approved by the Order of the Rostekhregulirovanie on 12 March, 2007)

2. Larin M.V., Ryskov O.I. Document management based on ISO 15489-2001 international standard. The manual on methodology. Moscow: VNIIDAD, 2005. – 107 p.